Request for Proposals (RFP): Bookkeeping Services


Issued: September 30, 2025

ARTPOWER is a fintech startup advancing financial health and wealth for independent artists. We’re looking for a partner who can help us build organized systems as we grow—someone who understands the intricacies of early-stage startups, creative economies, and mission-driven finance, and who can help lay the foundation for operational excellence.

Scope of Services

We are seeking a bookkeeping firm to provide the following services:
  • Maintain accurate financial records using QuickBooks Online
  • Reconcile bank and credit card statements monthly
  • Track income and expenses across multiple revenue streams (e.g., grants, subscriptions, consulting)
  • Prepare monthly financial reports for internal review
  • Support tax filings for annual reporting
  • Collaborate with ARTPOWER’s leadership and accountant to ensure compliance and clarity
  • Prepare, review, and submit weekly or bi-weekly reimbursement requests through Fractured Atlas’s fiscal sponsorship process
  • Support audits: Maintain clean records and documentation in case of IRS or grant-related audits.
  • Advist on best practices for financial systems as we scale.

Payroll and Contractors:
  • Optimize Gusto payroll system to ensure accuracy, effectiveness and compliance
  • Issue 1099s: Generate and distribute year-end tax forms for employees and independent contractors
  • Reconcile payroll accounts: Match payroll transactions with bank statements and general ledger entries
  • Allocate payroll expenses: Categorize wages, benefits, and taxes across departments or projects.

Ideal Partner Profile

  • Experience with startups, nonprofits, or creative enterprises
  • Is comfortable navigating hybrid revenue models, tracking income, and managing grant reporting—and communicates clearly and proactively
  • Can grow with us as our operations expand

Proposal Requirements

Please include:
  • A brief introduction of firm with relevant experience and client references
  • Description of your approach to bookkeeping and collaboration (including availability during the week and communication preferences)
  • Fee structure/proposal and billing practices
  • Any certifications or affiliations (e.g., CPA, QuickBooks ProAdvisor)
  • Availability to begin and estimated onboarding timeline

Submission Instructions

Please send proposals as a PDF to finance@artpower.io with the subject line: Bookkeeping Proposal -- [Your Name/Firm]

Deadline: Open until filled