Request for Proposals (RFP): Bookkeeping Services
Issued: September 30, 2025
ARTPOWER is a fintech startup advancing financial health and wealth for independent artists. We’re looking for a partner who can help us build organized systems as we grow—someone who understands the intricacies of early-stage startups, creative economies, and mission-driven finance, and who can help lay the foundation for operational excellence.
Scope of Services
We are seeking a bookkeeping firm to provide the following services:
-
Maintain accurate financial records using QuickBooks Online
- Reconcile bank and credit card statements monthly
- Track income and expenses across multiple revenue streams (e.g., grants, subscriptions, consulting)
- Prepare monthly financial reports for internal review
- Support tax filings for annual reporting
- Collaborate with ARTPOWER’s leadership and accountant to ensure compliance and clarity
- Prepare, review, and submit weekly or bi-weekly reimbursement requests through Fractured Atlas’s fiscal sponsorship process
- Support audits: Maintain clean records and documentation in case of IRS or grant-related audits.
- Advist on best practices for financial systems as we scale.
Payroll and Contractors:
- Optimize Gusto payroll system to ensure accuracy, effectiveness and compliance
- Issue 1099s: Generate and distribute year-end tax forms for employees and independent contractors
- Reconcile payroll accounts: Match payroll transactions with bank statements and general ledger entries
- Allocate payroll expenses: Categorize wages, benefits, and taxes across departments or projects.
Ideal Partner Profile
- Experience with startups, nonprofits, or creative enterprises
- Is comfortable navigating hybrid revenue models, tracking income, and managing grant reporting—and communicates clearly and proactively
- Can grow with us as our operations expand
Proposal Requirements
Please include:
- A brief introduction of firm with relevant experience and client references
- Description of your approach to bookkeeping and collaboration (including availability during the week and communication preferences)
- Fee structure/proposal and billing practices
- Any certifications or affiliations (e.g., CPA, QuickBooks ProAdvisor)
- Availability to begin and estimated onboarding timeline
Submission Instructions
Please send proposals as a PDF to finance@artpower.io with the subject line: Bookkeeping Proposal -- [Your Name/Firm]
Deadline: Open until filled